by: Dina Giolitto
Too often, people forget they're anonymous in the internet world. Your friends and colleagues might know you as being a tireless worker, a great friend and loving parent, but I don't know that. To me, you're just a font. You're a font in an email, or in a forum post. If you give me access to your website, then you're whatever impression the website creates. But largely, you're anonymous. So if you want to establish trust in your internet business dealings, make it your goal to paint a professional image via email. I'm a copywriter, so I'm constantly combing the web for possible clients and cohorts. Recently I've encountered some internet personalities who have left me scratching my head in puzzlement. Might we have had a fruitful business relationship? I'll never know, because within days of crossing paths, they managed to display one of the "Scary Seven" - that is, the seven quickest ways to scare people away by email. Let's review them now. Scare Tactic 1. Send an email from a cryptic address. There's nothing that says 'unprofessional' like an email inquiry from "Binky24" or "Shanaynay_7". Email addresses like this strike me as being one of two things: 1. someone young and foolish, or 2. a spammer. I understand if you don't have a website up and running yet; after all, as a writer, many people contact me to help them get their businesses started. But at the very least, reveal your first and last name. Provide contact information, and a brief background. If no one knows who you are, it's not likely they'll do business with you. Scare Tactic 2. Send an email that contains virtually no information. Yesterday I responded to a post on Craigslist that requested an editor. In my email, I gave my name, contact info, a little background information and directed the potential client to my website. I asked a few questions about their needs. In response, I got one line, and a very uninformative one at that. Do you see why I don't plan to contact this person again? Scare Tactic 3. Send too many emails! Want to make people think you have absolutely zero going on? Then send someone a barrage of email after having just met. I recently got an onslaught of emails from a potential client - NINE in total, over the course of a day. YIKES! This is a busy world. People don't have time to pore through your information. Organize your thoughts, and send in ONE email- maybe two, max. Scare Tactic 4. Send emails of a personal nature. Never, EVER send email jokes or personal anecdotes to someone you plan on doing business with over the internet. I don't care how promising the initial phone conversation was or how "friendly" they seem. This behavior screams unprofessional, and can even be a bit disturbing. Many marketers swap information, and this is fine. But it should be done in moderation. There's a fine line between helpful information exchange and email harassment. Don't cross it. Scare Tactic 5. Send out a group email, and forget to blind copy. I recently signed on to work for a company that contracts out writers. I liked the spirit in which business was being conducted and the site owner's honest approach. But there is such a thing as too much honesty. The first project came through via email - and I could see the name of EVERY writer who was competing with me for work! Not only does this have trouble written all over it, but no one wants their email address shared. A Privacy Policy is the hallmark of a real business. Implement one, and assure people their information is safe with your company. Scare Tactic 6. Send an email that you haven't proofread. We're all in a hurry, it's true. But haste makes waste! If you request information on "barbecue girls," you might just get some unexpected feedback! Double-checking your message can ensure that the recipient can respond properly. Ultimately, you'll get an answer to the question you asked - and not one you didn't. Scare Tactic 7. Send an email that's either too enthusiastic, or too austere. People are people - and I've encountered personalities from both ends of the spectrum. Those who are "SO EXCITED to make your acquaintance that they CAN'T STOP SHOUTING!!!!!!" and those who apparently are so wrapped up in themselves that they can't spare a courteous hello. My advice: take the middle ground. Keep it friendly yet professional, and don't go to extremes in your correspondence. Don't want to frighten people away with your email? Then avoid the "Scary Seven!" Above all, discuss the who, what, when, where, how and why of your message, and be sure to include any information that will help your future colleague get to know you better - a website link, some articles you've written, your resume, etc. Don't be overly pushy on email, and avoid over- or under-communicating. In time, you'll get the feel for the type of emails people respond to. And once that happens, you're on your way to cultivating fruitful internet business relationships! Copyright 2005 Dina Giolitto. All rights reserved. About the author:Dina Giolitto is a New-Jersey based Copywriting Consultant with nine years' industry experience. Her current focus is web content and web marketing for a multitude of products and services although the bulk of her experience lies in retail for big-name companies like Toys"R"Us. Visit http://www.wordfeeder.comfor rates and samples.
Wednesday, August 22, 2007
Email Recovery-Good Software can fix your lost mail trouble
by: Gracy
Emails are an essential medium of communication in the fast track world of today. Be it for our personal or for business purposes, emails are indispensable. Loss of emails can bring about anything from a minor loss to devastation, depending on the need of the user. Hence, data recovery vis a vis emails is an absolute must, especially if emails are essential communication tools for one’s business. Data recovery softwares are a viable and dependable option when it comes to effective email recovery. Data recovery softwares function differently for different types of files, which are: * Outlook PST Files * Outlook Express DBX Files * Web Mail Outlook PST Files PST Files are very complex. So, once data is lost from these files, it is important to recover the data as well as repair them. To recover data the files themselves, these softwares are very helpful. Good software is equipped to repair and restore data from damaged or corrupted Microsoft Outlook file. Microsoft Outlook stores email messages, contacts, notes and folders on the local drive as a .pst file. The Outlook recovery software scans the damaged .pst file and extracts and saves information in a new usable .pst file, enabling PST Recovery. The key features of good PST files recovery software are: * Providing PST Recovery from folders, calendars, contacts, tasks, notes. * Repairing even the password protected files * Restoration of formatting from RTF and HTML messages * Recovering data from encrypted files * Providing support to repair .pst files. * Recovering deleted email attachments. Outlook Express DBX Files Good recovery software can scan, extract and save emails form .dbx files in which Microsoft Outlook Express stores messages and folders in the local drive. It should also be allowed to retrieve accidentally deleted messages from the ‘Deleted Items’ folder in Outlook Express. The .dbx files also need to be repaired so as to enable smooth functioning subsequently. The key features of good DBX files recovery software are: * Providing Mail Recovery from Outlook Express dbx files. * Providing deleted email recovery of dbx files from corrupt media, such as floppy disks, Zip disks, CD ROMs, etc. * Provides Mailbox repair of dbx files. * Support to repair dbx files within a size limitation. * Recovering deleted email attachments. * Enabling the recovered messages to be opened directly in MS Outlook Express. * Enabling recovered messages to be saved in the *.eml file format on any (including network) disks visible by the host operating system. * Enabling message source view. Web Mail In order to access a web based email program like Yahoo or Hotmail, one has to use the Internet Browser to log onto a remote computer which stores the emails. When mails from it are deleted, they cannot be recovered. Hence, data recovery software is required to retrieve that data. It is a very complicated procedure, and only messages that have been opened already can be retrieved using a good software. As the old and clichйd adage goes, prevention I better than cure. So, it is advised that a lot of care be taken. After all, loss of important mails can spell disaster for your business. About the author:Emails are an essential medium of communication in the fast track world of today. Be it for our personal or for business purposes, emails are indispensable. Loss of emails can bring about anything from a minor loss to devastation, depending on the need of the user.
Emails are an essential medium of communication in the fast track world of today. Be it for our personal or for business purposes, emails are indispensable. Loss of emails can bring about anything from a minor loss to devastation, depending on the need of the user. Hence, data recovery vis a vis emails is an absolute must, especially if emails are essential communication tools for one’s business. Data recovery softwares are a viable and dependable option when it comes to effective email recovery. Data recovery softwares function differently for different types of files, which are: * Outlook PST Files * Outlook Express DBX Files * Web Mail Outlook PST Files PST Files are very complex. So, once data is lost from these files, it is important to recover the data as well as repair them. To recover data the files themselves, these softwares are very helpful. Good software is equipped to repair and restore data from damaged or corrupted Microsoft Outlook file. Microsoft Outlook stores email messages, contacts, notes and folders on the local drive as a .pst file. The Outlook recovery software scans the damaged .pst file and extracts and saves information in a new usable .pst file, enabling PST Recovery. The key features of good PST files recovery software are: * Providing PST Recovery from folders, calendars, contacts, tasks, notes. * Repairing even the password protected files * Restoration of formatting from RTF and HTML messages * Recovering data from encrypted files * Providing support to repair .pst files. * Recovering deleted email attachments. Outlook Express DBX Files Good recovery software can scan, extract and save emails form .dbx files in which Microsoft Outlook Express stores messages and folders in the local drive. It should also be allowed to retrieve accidentally deleted messages from the ‘Deleted Items’ folder in Outlook Express. The .dbx files also need to be repaired so as to enable smooth functioning subsequently. The key features of good DBX files recovery software are: * Providing Mail Recovery from Outlook Express dbx files. * Providing deleted email recovery of dbx files from corrupt media, such as floppy disks, Zip disks, CD ROMs, etc. * Provides Mailbox repair of dbx files. * Support to repair dbx files within a size limitation. * Recovering deleted email attachments. * Enabling the recovered messages to be opened directly in MS Outlook Express. * Enabling recovered messages to be saved in the *.eml file format on any (including network) disks visible by the host operating system. * Enabling message source view. Web Mail In order to access a web based email program like Yahoo or Hotmail, one has to use the Internet Browser to log onto a remote computer which stores the emails. When mails from it are deleted, they cannot be recovered. Hence, data recovery software is required to retrieve that data. It is a very complicated procedure, and only messages that have been opened already can be retrieved using a good software. As the old and clichйd adage goes, prevention I better than cure. So, it is advised that a lot of care be taken. After all, loss of important mails can spell disaster for your business. About the author:Emails are an essential medium of communication in the fast track world of today. Be it for our personal or for business purposes, emails are indispensable. Loss of emails can bring about anything from a minor loss to devastation, depending on the need of the user.
I'm Guilty Until Proven Innocent
by: Jim Edwards
(c) Jim Edwards - All Rights reserved http://www.thenetreporter.com ===================================== No doubt about it. "Spam" (unsolicited commercial email) threatens to paralyze and ultimately destroy the email system as it currently exists on the Internet. Anyone with an email address can attest to the fact that the avalanche of Spam has only increased in the last year and shows no sign of stopping. However, the current system many Internet Service Providers (ISP's) use to deal with Spam may just destroy the Internet's email system long before the spammers do. Now, I won't deny that the weight of the Spam on any ISP's resources can rate very significant. It's been estimated that between 30-60% of all email now sent is Spam! This means that 30-60% an ISP's system resources (bandwidth, hardware, system maintenance) go towards delivering messages nobody wants to receive. Out of self-defense, many ISP's turn to third party services like SpamCop, SPEWS (Spam Prevention Early Warning System), and SpamHaus to help them identify sources of spam and block the messages before their email systems get clogged. No Trial - No Defense - Guilty! In theory, it's a great system. In practice, it creates a situation resembling a witch hunt where the accused gets burned at the stake without a trial, let alone the ability to face their accuser. Here's how the system works. Let's say a business habitually sends legitimate email to its customers or prospects who asked to receive the email. As long as nobody complains, life proceeds as normal. But then let's say one of those people forgets they opted in to the business's email list and reports an email message as spam to one of the services I mentioned above. Result: the business gets blacklisted by one or more of these services and ISP's in turn automatically block email (legitimate email) sent by the business to its customers and opt-in subscribers. To make matters even worse, nobody at these anti-spam services bothers to let the business know they've been blacklisted. When the business finally discovers their status and tries to contact SpamCop, SPEWS or SpamHaus, the real fun begins. If the business does discover which service(s) blacklisted them, they'll find they can't call anyone on the phone to discuss the problem. They also discover these services are totally unregulated and there is no higher court of appeals. Any email responses from these services often contain a smug attitude of assumed guilt that scoffs at your claims of innocence. Also, don't bother asking for the opportunity to face your accuser in order to prove your innocence because they get to hide behind a cloak of anonymity. Combining this attitude of assumed guilt with the inability to prove your innocence creates a recipe for disaster for every legitimate business. Oh, by the way, while writing this article, I received 19 spam email messages through an ISP monitored by all 3 anti-spam services. Makes you wonder, doesn't it? In the end, the current system only creates opportunity for abuse that targets legitimate businesses while the real spammers just merrily keep sending their flood of email.
About the author:Jim Edwards is a syndicated newspaper columnist and the co-author of an amazing new ebook that will teach you how to use fr^e articles to quickly drive thousands of targeted visitors to your website or affiliate links... Simple "Traffic Machine" brings Thousands of NEW visitors to your website for weeks, even months... without spending a dime on advertising! ==> http://www.turnwordsintotraffic.com
(c) Jim Edwards - All Rights reserved http://www.thenetreporter.com ===================================== No doubt about it. "Spam" (unsolicited commercial email) threatens to paralyze and ultimately destroy the email system as it currently exists on the Internet. Anyone with an email address can attest to the fact that the avalanche of Spam has only increased in the last year and shows no sign of stopping. However, the current system many Internet Service Providers (ISP's) use to deal with Spam may just destroy the Internet's email system long before the spammers do. Now, I won't deny that the weight of the Spam on any ISP's resources can rate very significant. It's been estimated that between 30-60% of all email now sent is Spam! This means that 30-60% an ISP's system resources (bandwidth, hardware, system maintenance) go towards delivering messages nobody wants to receive. Out of self-defense, many ISP's turn to third party services like SpamCop, SPEWS (Spam Prevention Early Warning System), and SpamHaus to help them identify sources of spam and block the messages before their email systems get clogged. No Trial - No Defense - Guilty! In theory, it's a great system. In practice, it creates a situation resembling a witch hunt where the accused gets burned at the stake without a trial, let alone the ability to face their accuser. Here's how the system works. Let's say a business habitually sends legitimate email to its customers or prospects who asked to receive the email. As long as nobody complains, life proceeds as normal. But then let's say one of those people forgets they opted in to the business's email list and reports an email message as spam to one of the services I mentioned above. Result: the business gets blacklisted by one or more of these services and ISP's in turn automatically block email (legitimate email) sent by the business to its customers and opt-in subscribers. To make matters even worse, nobody at these anti-spam services bothers to let the business know they've been blacklisted. When the business finally discovers their status and tries to contact SpamCop, SPEWS or SpamHaus, the real fun begins. If the business does discover which service(s) blacklisted them, they'll find they can't call anyone on the phone to discuss the problem. They also discover these services are totally unregulated and there is no higher court of appeals. Any email responses from these services often contain a smug attitude of assumed guilt that scoffs at your claims of innocence. Also, don't bother asking for the opportunity to face your accuser in order to prove your innocence because they get to hide behind a cloak of anonymity. Combining this attitude of assumed guilt with the inability to prove your innocence creates a recipe for disaster for every legitimate business. Oh, by the way, while writing this article, I received 19 spam email messages through an ISP monitored by all 3 anti-spam services. Makes you wonder, doesn't it? In the end, the current system only creates opportunity for abuse that targets legitimate businesses while the real spammers just merrily keep sending their flood of email.
About the author:Jim Edwards is a syndicated newspaper columnist and the co-author of an amazing new ebook that will teach you how to use fr^e articles to quickly drive thousands of targeted visitors to your website or affiliate links... Simple "Traffic Machine" brings Thousands of NEW visitors to your website for weeks, even months... without spending a dime on advertising! ==> http://www.turnwordsintotraffic.com
The Importance Of Email Backup
by: Marias Alexandru
Viruses, software failures, power failures, human errors, hard drive failures are only a few examples of what could destroy the data on a hard drive, including all documents, pictures, emails and other files! Most home computer users don't need an expensive backup solution; as they only need to burn the folders with important documents and pictures to a CD-RW from time to time; this ensuring that in case of a disaster they can easily get them back. Togeder with documents and pictures, it's a critical operation to save the emails, attachments, address book and other important data from within the email client; otherwise in case of a computer problem the user will find himself in the impossibility to get them back, and this can be a really unwanted situation especially for webmasters or people who rely on their emails. Unfortunately many people actually start to do backup copies only after they lose data. This article will explain how one can create a Outlook Express Backup copy ( as Outlook Express lacks a backup function ) This email program is usually installed with the Windows operating system and is probably among the most commonly used email programs today. While using Outlook Express is fairly easy, finding and backing up the emails can be a little more complicated. Since there are a large number of files and folders on a computer running Windows, the first problem is to find the files containing the emails. Outlook Express stores emails in .dbx files and there might be several different dbx files depending on how many email folders you have created in Outlook Express. If you are using Windows 98, you can probably locate your emails somewhere in the Windows directory. In Windows 2000 and XP, emails are usually stored somewhere in the user data or application data folder. The easiest way to find out exactly where your emails are stored is to start Outlook Express, go to the Tools menu, and open the Options dialog box. In the Options dialog box, select the Maintenance page and click the Store Folder button. . Here you can find the path to the folder containing your emails. To open the folder, copy the path and paste in the address field of the Windows File Manager. You should see a number of .dbx files and possibly some other files, too. After locating the email folder, you can simply select all the files and press Ctrl-C. Then open the folder where you want to keep the backup copies (on another hard disk, a DVD or a network drive, for example) in Windows Explorer, and press Ctrl-V. To backup the Address Book, you can follow these steps: a.. Select Tools Address Book... from the menu in Outlook Express. b.. Choose File Export Other Address Book...from the address book's menu. c.. Select Text File (Comma Separated Values) as the export format. d.. Click Export. e.. Select the location you want to export your address book to using the Browse... button. f.. Give your backup copy a meaningful name. g.. Click Next. h.. Select the fields you want to include in your backup. i.. Finally, select Finish. j.. Click OK. k.. Click Close to end the process (successfully, Ihope). Additionally, there are several email backup utilities which can make the backup operation much easier. Outlook Express Backup Genie is one piece of software that can offer peace of mind by creating compact backup copies of emails, attachments, address book, signatures, blockedlist, mail rules and settings periodically. The difference between using a automatic email backup utility and manual backups, is that the first can be scheduled to create backups quiet in the background at specified time intervals, and that it will include all email information ( signatures, blocked list, etc ) which otherwise would be more difficult to save. Also if ever the backup is needed, the application will ensure that the restore process is made smoothly. And, it works with top 9 popular email clients. The downside of using a automatic email backup utility is that it costs money, usually about 20-30 USD as one time payment, while the manual backups are ofcourse, free.The conclusion is that either manual or automatic,backing up emails is a critical operation for every computer user that would regret losing them. A trial copy of Outlook Express Backup Genie can befound at: http://www.amicutilities.com/outlook-express-backup/
Viruses, software failures, power failures, human errors, hard drive failures are only a few examples of what could destroy the data on a hard drive, including all documents, pictures, emails and other files! Most home computer users don't need an expensive backup solution; as they only need to burn the folders with important documents and pictures to a CD-RW from time to time; this ensuring that in case of a disaster they can easily get them back. Togeder with documents and pictures, it's a critical operation to save the emails, attachments, address book and other important data from within the email client; otherwise in case of a computer problem the user will find himself in the impossibility to get them back, and this can be a really unwanted situation especially for webmasters or people who rely on their emails. Unfortunately many people actually start to do backup copies only after they lose data. This article will explain how one can create a Outlook Express Backup copy ( as Outlook Express lacks a backup function ) This email program is usually installed with the Windows operating system and is probably among the most commonly used email programs today. While using Outlook Express is fairly easy, finding and backing up the emails can be a little more complicated. Since there are a large number of files and folders on a computer running Windows, the first problem is to find the files containing the emails. Outlook Express stores emails in .dbx files and there might be several different dbx files depending on how many email folders you have created in Outlook Express. If you are using Windows 98, you can probably locate your emails somewhere in the Windows directory. In Windows 2000 and XP, emails are usually stored somewhere in the user data or application data folder. The easiest way to find out exactly where your emails are stored is to start Outlook Express, go to the Tools menu, and open the Options dialog box. In the Options dialog box, select the Maintenance page and click the Store Folder button. . Here you can find the path to the folder containing your emails. To open the folder, copy the path and paste in the address field of the Windows File Manager. You should see a number of .dbx files and possibly some other files, too. After locating the email folder, you can simply select all the files and press Ctrl-C. Then open the folder where you want to keep the backup copies (on another hard disk, a DVD or a network drive, for example) in Windows Explorer, and press Ctrl-V. To backup the Address Book, you can follow these steps: a.. Select Tools Address Book... from the menu in Outlook Express. b.. Choose File Export Other Address Book...from the address book's menu. c.. Select Text File (Comma Separated Values) as the export format. d.. Click Export. e.. Select the location you want to export your address book to using the Browse... button. f.. Give your backup copy a meaningful name. g.. Click Next. h.. Select the fields you want to include in your backup. i.. Finally, select Finish. j.. Click OK. k.. Click Close to end the process (successfully, Ihope). Additionally, there are several email backup utilities which can make the backup operation much easier. Outlook Express Backup Genie is one piece of software that can offer peace of mind by creating compact backup copies of emails, attachments, address book, signatures, blockedlist, mail rules and settings periodically. The difference between using a automatic email backup utility and manual backups, is that the first can be scheduled to create backups quiet in the background at specified time intervals, and that it will include all email information ( signatures, blocked list, etc ) which otherwise would be more difficult to save. Also if ever the backup is needed, the application will ensure that the restore process is made smoothly. And, it works with top 9 popular email clients. The downside of using a automatic email backup utility is that it costs money, usually about 20-30 USD as one time payment, while the manual backups are ofcourse, free.The conclusion is that either manual or automatic,backing up emails is a critical operation for every computer user that would regret losing them. A trial copy of Outlook Express Backup Genie can befound at: http://www.amicutilities.com/outlook-express-backup/
COMPUTER COURTESY
by: Thea Westra
The tips that follow should help you to write e-mail that will be well received every time Pay attention to punctuation, spelling, grammar and capitals. It shows that you value us and that you’ve thought about what you’ve written rather than an off-the-cuff rushed message in the heat of the moment. Your subject line should be descriptive, especially when we get so many emails or if we like to save the emails in a file. It’d be great a practice to start the subject with “Recipient or group name” then a hyphen, your subject (specific and changed for each email), another hyphen and then the date. E.g. Thea–Email tips attached–15Oct05 Make the subject crystal clear. Use short paragraphs and leave lines between them. This makes for more easy and quick reading when you experience a lot of email activity on a regular basis. Tidy up all those ">" characters when replying or forwarding. I use a handy tool for this http://www.dsoft.com.tr/stripmail/ I’ve downloaded it and I keep it on my desktop. Check the source of any "news" or "chain" mailings before passing on. Here is a good resource for that: http://www.sophos.com/virusinfo/hoaxes/ Avoid sending unsolicited, large attachments. That 3MB movie file may be the funniest thing you've seen for a long time, but don't automatically send it to everyone to know. Ask them first if they want to receive it. A great tool for large file sending is http://www.yousendit.com/ Ensure that your PC is protected against viruses. Your virus scanner might not protect against Spyware and Adware. Good quality free tools are: ~ http://free.grisoft.com/doc/2/lng/us/tpl/v5 ~ http://www.lavasoftusa.com/software/adaware/ ~ http://smb.sygate.com/products/spf_standard.htm ~ Remember to set your email service to scan viruses for emails coming in and out. Use lower case font. When in all capitals, it is harder to read and may be perceived as aggressive. Thou shalt not spam! Go to http://www.acma.gov.au/ACMAINTER.65690:STANDARD:298294164:pc=PC_1965 Or click here for same http://yatuc.com/a0 Another handy tool http://yatuc.com/index.php?lang=en Re-read your message before sending. Read it from the perspective of the recipient. Consider first if your message needs the “Reply To All” treatment, or if it is sufficient to simply “Reply To Sender” only. Always ask permission if wanting to pass another's contact details forward. If you need to keep another’s email details hidden when you “Cc:” then place their email address in the “Bcc:” text box. Limit your “non-group related topic” emails to e.g. one per week, when using the group email option. Keep emails short i.e. to a single screen page. When it’s a more complicated issue to discuss, why not use the telephone and speak? In emails to busy people, tell recipients if/when you do/don’t want a reply. Be mindful of when you use the ‘priority’ or the ‘request receipt’ options (these are under ‘Tools’ and ‘Message’ when you have email open & ready to send). Less use has greater impact when you need it. Is it clear who’s the sender? Use an email signature that has contact details and change the “From:” option for your emails. As an email signature I use http://www.addbranding.com/ or you can go to your task bar Tools, Options, Signatures. To change what shows in the “From:” box, go to Tools, Accounts, Properties and change “Your Name:” in User Information. It won’t impact account settings, it’s safe to do. EMAIL HUMOUR Purely for your entertainment: http://www.pmaco.com/humor/Tomatoe_Cart.html About the author:©2005 Thea Westra is an international life coach who resides in Perth, Australia. She is editor and publisher of a free, monthly newsletter which you can receive by going to her website http://www.forwardsteps.comauShe also publishes a blog called Triggers http://forwardsteps.blogspot.com
The tips that follow should help you to write e-mail that will be well received every time Pay attention to punctuation, spelling, grammar and capitals. It shows that you value us and that you’ve thought about what you’ve written rather than an off-the-cuff rushed message in the heat of the moment. Your subject line should be descriptive, especially when we get so many emails or if we like to save the emails in a file. It’d be great a practice to start the subject with “Recipient or group name” then a hyphen, your subject (specific and changed for each email), another hyphen and then the date. E.g. Thea–Email tips attached–15Oct05 Make the subject crystal clear. Use short paragraphs and leave lines between them. This makes for more easy and quick reading when you experience a lot of email activity on a regular basis. Tidy up all those ">" characters when replying or forwarding. I use a handy tool for this http://www.dsoft.com.tr/stripmail/ I’ve downloaded it and I keep it on my desktop. Check the source of any "news" or "chain" mailings before passing on. Here is a good resource for that: http://www.sophos.com/virusinfo/hoaxes/ Avoid sending unsolicited, large attachments. That 3MB movie file may be the funniest thing you've seen for a long time, but don't automatically send it to everyone to know. Ask them first if they want to receive it. A great tool for large file sending is http://www.yousendit.com/ Ensure that your PC is protected against viruses. Your virus scanner might not protect against Spyware and Adware. Good quality free tools are: ~ http://free.grisoft.com/doc/2/lng/us/tpl/v5 ~ http://www.lavasoftusa.com/software/adaware/ ~ http://smb.sygate.com/products/spf_standard.htm ~ Remember to set your email service to scan viruses for emails coming in and out. Use lower case font. When in all capitals, it is harder to read and may be perceived as aggressive. Thou shalt not spam! Go to http://www.acma.gov.au/ACMAINTER.65690:STANDARD:298294164:pc=PC_1965 Or click here for same http://yatuc.com/a0 Another handy tool http://yatuc.com/index.php?lang=en Re-read your message before sending. Read it from the perspective of the recipient. Consider first if your message needs the “Reply To All” treatment, or if it is sufficient to simply “Reply To Sender” only. Always ask permission if wanting to pass another's contact details forward. If you need to keep another’s email details hidden when you “Cc:” then place their email address in the “Bcc:” text box. Limit your “non-group related topic” emails to e.g. one per week, when using the group email option. Keep emails short i.e. to a single screen page. When it’s a more complicated issue to discuss, why not use the telephone and speak? In emails to busy people, tell recipients if/when you do/don’t want a reply. Be mindful of when you use the ‘priority’ or the ‘request receipt’ options (these are under ‘Tools’ and ‘Message’ when you have email open & ready to send). Less use has greater impact when you need it. Is it clear who’s the sender? Use an email signature that has contact details and change the “From:” option for your emails. As an email signature I use http://www.addbranding.com/ or you can go to your task bar Tools, Options, Signatures. To change what shows in the “From:” box, go to Tools, Accounts, Properties and change “Your Name:” in User Information. It won’t impact account settings, it’s safe to do. EMAIL HUMOUR Purely for your entertainment: http://www.pmaco.com/humor/Tomatoe_Cart.html About the author:©2005 Thea Westra is an international life coach who resides in Perth, Australia. She is editor and publisher of a free, monthly newsletter which you can receive by going to her website http://www.forwardsteps.comauShe also publishes a blog called Triggers http://forwardsteps.blogspot.com
The Trouble With Spam Is....
by: Niall Roche
Each day we all face the same challenge. Spam. It doesn't matter if you're a home computer user or the head of IT for a multinational limiting or totally preventing the distribution of junk email to your computer(s) is now a daily chore. The sheer frustration that spam causes combined with the number of lost man hours adds up to junk email being a very real problem for all involved. You have to filter through all the junk to find your own personal or work email. This on its own is annoying enough. When you consider the security risks from spyware, trojans, diallers and attempted identity theft spam becomes much more than just an annoyance - it becomes a minefield for any computer user. So what can you do to block spam? The first step each user should take is to simply limit the number of people who know your personal email address. If you have a work email address then just use it for work. For home users only distribute your email address to people you know and trust. This simple move can cut your spam problems by 50%. But what about all those online forms I need to fill in? No problem. Use a free email service like Hotmail or Gmail for this purpose. Treat it as a throwaway account that you can use as a buffer between your true personal email address and the rest of the world. Let it fill up with junk email and then just login once a week and delete everything you see. Your password. It's amazing how many people set the password for their email account to abc123 or something similar. These passwords are incredibly easy for spammers to guess and would give them easy access to your mail account. The password for your email account should follow corporate standards of being 6 - 8 characters long and be alphanumeric (a mixture of numbers and letters). Make it longer if you can. Using a weak password is just asking for trouble. If you're already receiving a ton of spam then you'll need to invest in a spam blocker. There are free spam blockers you can download and also also their paid equivalents. A great spam blocker can cost you as little as $30 and you'll see an immediate reduction in the amount of spam you're receiving. Over and above installing software on your computer (especially for Mac users as your choices are limited) you could sign up for one of the web based challenge response spam blockers like Mailblocks or SpamArrest. Both of these services are ideal for somebody who's on the move a lot. Also because they're web based there's no software to install so they're perfect for Mac or PocketPC/Palm users. Taking a pro-active anti spam stance is the next step. If you get junk email from people then check the mail headers and report any offensive email to the hosting company or ISP involved. Never, ever reply to spam directly. This simply confirms to the spammer that your email address is active. Also never click on any hyperlinks in any junk email - this again confirms your existence and can lead to a virus being downloaded directly onto your PC. Filter the spam, report the abusers, delete the remaining junk email. Spam can be stopped. Not by some corporate giant or genius programmer. It can be stopped by each of you individually. Spammers rely on the widespread availability of email addresses and for people to reply to these emails or click on the links within the emails. The sooner people stop reacting emotionally to spam and simply filter, report and delete the offensive mail itself the sooner the lucrative market of bulk email will dry up for the spammers. About the author:This article was provided courtesy of Spam-site.com which reviews spam blocker software and other anti spam utilties.
Each day we all face the same challenge. Spam. It doesn't matter if you're a home computer user or the head of IT for a multinational limiting or totally preventing the distribution of junk email to your computer(s) is now a daily chore. The sheer frustration that spam causes combined with the number of lost man hours adds up to junk email being a very real problem for all involved. You have to filter through all the junk to find your own personal or work email. This on its own is annoying enough. When you consider the security risks from spyware, trojans, diallers and attempted identity theft spam becomes much more than just an annoyance - it becomes a minefield for any computer user. So what can you do to block spam? The first step each user should take is to simply limit the number of people who know your personal email address. If you have a work email address then just use it for work. For home users only distribute your email address to people you know and trust. This simple move can cut your spam problems by 50%. But what about all those online forms I need to fill in? No problem. Use a free email service like Hotmail or Gmail for this purpose. Treat it as a throwaway account that you can use as a buffer between your true personal email address and the rest of the world. Let it fill up with junk email and then just login once a week and delete everything you see. Your password. It's amazing how many people set the password for their email account to abc123 or something similar. These passwords are incredibly easy for spammers to guess and would give them easy access to your mail account. The password for your email account should follow corporate standards of being 6 - 8 characters long and be alphanumeric (a mixture of numbers and letters). Make it longer if you can. Using a weak password is just asking for trouble. If you're already receiving a ton of spam then you'll need to invest in a spam blocker. There are free spam blockers you can download and also also their paid equivalents. A great spam blocker can cost you as little as $30 and you'll see an immediate reduction in the amount of spam you're receiving. Over and above installing software on your computer (especially for Mac users as your choices are limited) you could sign up for one of the web based challenge response spam blockers like Mailblocks or SpamArrest. Both of these services are ideal for somebody who's on the move a lot. Also because they're web based there's no software to install so they're perfect for Mac or PocketPC/Palm users. Taking a pro-active anti spam stance is the next step. If you get junk email from people then check the mail headers and report any offensive email to the hosting company or ISP involved. Never, ever reply to spam directly. This simply confirms to the spammer that your email address is active. Also never click on any hyperlinks in any junk email - this again confirms your existence and can lead to a virus being downloaded directly onto your PC. Filter the spam, report the abusers, delete the remaining junk email. Spam can be stopped. Not by some corporate giant or genius programmer. It can be stopped by each of you individually. Spammers rely on the widespread availability of email addresses and for people to reply to these emails or click on the links within the emails. The sooner people stop reacting emotionally to spam and simply filter, report and delete the offensive mail itself the sooner the lucrative market of bulk email will dry up for the spammers. About the author:This article was provided courtesy of Spam-site.com which reviews spam blocker software and other anti spam utilties.
Spam - How to Report it
by: Joanne King
I’m sure you find spam just as frustrating and annoying as I do. So I’ve done some investigation in how to report it to get these people hopefully in a bit of strife! And put spam to an end or at least lessen it ;-) You see, I actually didn’t realize for a while I was actually making the situation worse. You ever receive those spam emails where you KNOW for sure you NEVER signed up to receive their emails and then they provide an unsubscribe link down the bottom? Anyways, here I was clicking the unsubscribe button on all these annoying spam emails thinking I was getting my email address removed from their database where all I was doing was confirming that my email address was active and I was reading their spam emails. Here is how YOU can report these spammers (and hopefully lessen the amount that drifts in and out of our inbox’s every day). Report Spam Here: http://www.spamcop.net/ It will show you how to get the details and IP addresses of the spammers to forward to SpamCop in order to file your report against them. Please make sure before doing this, that the email you report as spam “really” is spam and not something you joined on to receive. It's just as bad to falsely accuse someone of spam just as it is to receive spam! Make sure before you join anyone’s mailing list that they have a privacy notice that allows you to unsubscribe at anytime you wish. And states clearly they will not rent nor share your email address with any third party. If you find this information helpful please feel free to forward it on to your friends. They can join my mailing list simply by sending a blank Email to scams@aweber.com
About the author:Join my mailing list simply by sending a blank email to scams@aweber.com (And yes you can unsubscribe at anytime and I will not rent nor share your email address with any third party, spam annoys me just as much as it annoys you)
I’m sure you find spam just as frustrating and annoying as I do. So I’ve done some investigation in how to report it to get these people hopefully in a bit of strife! And put spam to an end or at least lessen it ;-) You see, I actually didn’t realize for a while I was actually making the situation worse. You ever receive those spam emails where you KNOW for sure you NEVER signed up to receive their emails and then they provide an unsubscribe link down the bottom? Anyways, here I was clicking the unsubscribe button on all these annoying spam emails thinking I was getting my email address removed from their database where all I was doing was confirming that my email address was active and I was reading their spam emails. Here is how YOU can report these spammers (and hopefully lessen the amount that drifts in and out of our inbox’s every day). Report Spam Here: http://www.spamcop.net/ It will show you how to get the details and IP addresses of the spammers to forward to SpamCop in order to file your report against them. Please make sure before doing this, that the email you report as spam “really” is spam and not something you joined on to receive. It's just as bad to falsely accuse someone of spam just as it is to receive spam! Make sure before you join anyone’s mailing list that they have a privacy notice that allows you to unsubscribe at anytime you wish. And states clearly they will not rent nor share your email address with any third party. If you find this information helpful please feel free to forward it on to your friends. They can join my mailing list simply by sending a blank Email to scams@aweber.com
About the author:Join my mailing list simply by sending a blank email to scams@aweber.com (And yes you can unsubscribe at anytime and I will not rent nor share your email address with any third party, spam annoys me just as much as it annoys you)
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